How to plan a donation drive at your office in 3 simple steps

 ðŸ“… 1. Schedule and plan 

  • Decide start and end dates for when donations are collected (2-3 days works very well)
  • Find space for collecting donations at your office (ask your office manager)
  • Decide if it’s a fully self-service drop-off or assign a person responsible for the collection point. If possible, arrange boxes or bags with labels so that the donations can be sorted by type.
  • Signpost the collection point so that your colleagues can easily find it
  • Arrange delivery. In you are in Stockholm depending on what you have collected you can bring it to Ukrainian Volunteer Hub to send donations to Ukraine (Sveavägen 162, Sundays 14:00-18:00), or to HOPE-center in Solna (Englundavägen 9, Solna Business Park, Sundays 14:00-18:00). If you are not in Stockholm, donate the collected items to your local Ukrainе support group.


📣 2. Promote 

  • Send out an email, post on the Intranet or other channels you’re using in your organization and place posters near coffee machines. See example text below. What to include in the announcement:
    • Why - Help Ukrainian refugees /Ukrainians in Ukraine
    • What to donate (please contact the organizations that you plan to donate to and check what are the current needs. Some of them have the current lists published on their websites, e.g. Paws of Peace, HOPEwwSweden)
    • When
    • How and where (include map of the office if needed)
  • Send reminders

 

🙌 3. Thank

  • Thank everyone for their support
  • You can ask contact person to take and send a photo when donations are delivered.

Text example:


Dear colleagues,


Together we can make a big contribution and help Ukraine. We’d like to announce that a donation drive will be held at our office this Tue and Wed, 14th-16th of November.


You can donate the following items [fill in the list of items based on the websites and/or dialogue with the organisations mentioned below].


The donations can be dropped off next to the kitchen area. Please bring your donations latest by 16:00 on Wed, 16th.


The donations aimed to support Ukrainians in Ukraine will go to the Ukrainian Volunteer Hub and Paws of Peace, on Sveavägen 162, and then will be transported to Ukraine. The donations for Ukrainian refugees will be delivered to HOPE worldwide Sweden's center for Ukrainian refugees in Sundbyberg.


Ukrainian Volunteer Hub is collecting and sending donations to Ukraine. For money donations please Swish 123 685 67 44 or Bankgiro: 298-1710. Paws of Peace is helping animal shelters in Ukraine. Money donations to Swish 123-016 25 29 or Bankgiro 732-8990, message "Paws of peace". HOPEwwSweden run a charity project CARE för Ukrainare, supporting Ukrainian refugees in Stockholm.